Creating a Budget against a Job in Prestartr requires two primary items:

• Items
• Subitems

Lets cover the fields available when creating both a Milestone and a Subitem.

Budget Items

A budget Item is a container of subitems, with either a set cost, or a calculated cost dependant on the subitems. Example Items might include “Site Preparation” or “Foundation Work, and mark key progress points and deliverables.

Item

Item breakdown

When creating a Item, there are seven relevant fields to consider.

Not all fields are required, however incomplete fields may reduce functionalities of optional parts of the Job Budget.

The fields of a Item include:

• Name
  This is the name of the Item as it appears on contracts or quotes.
• WBS Code
  This is numbered breakdown on the Work Breakdown Structure.
• Description
  This is the longer-form description of the Item, as needed.
• Start/End Date
  The start and end date for the Item.
• Revised Budget
  This option when enabled will set the Item Budget to be calculated. The value is derived from the Subitems.
• Apply Margin and Contingency & Colour
  This is a legacy feature - if your company uses this feature, you will know. 😊

 

 

 

Subitem

Subitem breakdown

When creating a Subitem, there are multiple fields to consider.

Not all fields are required, however incomplete fields may reduce functionalities of optional parts of the Job Budget.

The fields of a Subitem include:

• Name
  This is the name of the Subtiem as it appears on contracts or quotes.
• WBS Code
  This is numbered breakdown on the Work Breakdown Structure.
• Description
  This is the longer-form description of the Subitem, as needed.
• Start/End Date
  The start and end date for the Subitem.
• Revised Budget
  This option when enabled will set the Subitem Budget to be calculated. 
  The value is derived from the Actuals against the Subitem.
• Cost to Complete
  This is the value that describes how much it will cost to complete this item.
  Also known as its Forecast.
• Budget
  The allocated value for the item - also known as its Target - It combines the following subfields:
  • Text: descriptive text of the subitem such as Concrete.
  • Quantity: amount of the subitem, dependant on the Unit. (500)
  • Unit: How the quantity is measured - for concrete it may be m3. (500 m3)
  • Unit Price: the price per unit of the subitem. (ie $200 per m3)
    • This would read as such: Concrete Slab - 500 - m3 - $200 - $100,000
• Quantity to Date
  Displays as either a value or percentage of the work completed.
• Quantity to Complete
  Either a value or percentage of the work remaining.
• Rate to Complete
  The value for the remaining quantity to complete.
• Retention
  Toggle on or off if Retentions are enabled. 
  When enabled, set a percentage for Retention.

 

 

 

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