The Knowledge Base module in Prestartr serves as your central repository for critical information, empowering your team with easy access to essential documentation and vital alerts. This module is organized into two main areas:
Knowledge Base and Notification Centre.
Knowledge Base:
-
Articles: Manage and access all user-created articles here.
- See Managing Knowledge Base Articles for more info.
-
Article Groups: Organize your articles logically within the "Article Groups" subsection.
- See Managing Knowledge Base Articles for more info.
- Risk Register: The "Risk Register" provides a detailed list of all your pre-set Job Safety Analysis (JSA) and Safe Work Method (SWM) Risks. These risks are configured within the Prestartr "Catalogue" module.
- Test Register: The "Test Register" offers a customizable list of items that can be set up directly within this subsection using the "Edit" function. See Managing the Test Register for more details.
Notification Centre:
- Daily Notifications: Setup notification when a form or entity reaches a set threshold, such as expiry date.
- Work Order Notifications: Setup notifications when a Work Order Task has a predefined amount of labour booked against it via Time log.
Managing Daily Notifications
The Notification engine runs daily, sending email alerts based on your specific form or entity setup.
Notifications from this setting will be sent from notifications@prestartr.com.
To add a new Notification, click the Add icon in the top right.
Enter the Name in the name field, select the Contacts to Notify, and the specific message you want to be in the email notification.
The Notification type can be set to either Form or Entity.
A common example for Form is a Training Record.
When setting up a Form Notification, you select the Form Template, set any Rules, and select the Columns of information to display.
In the example to the right, this will display a soon to expire Training Record form.
- Linked Entity (Name of User)
- Form Status (Draft/Submitted)
- Certificate/License/Course Name
- Course Provider
- Expiry Date
To Edit a notification, click the Edit pencil.
To Delete a notification, click the Rubbish icon.
Managing Work Order Notifications
In the Work Order Notification section, enter the percentage threshold that you would like to trigger an email notification. This percentage is linked to the Quantity Used on a Work Order Task.
When a Time Log is entered against a Work Order Task, it will send a notification if it passes the set threshold.
In the Contacts to Notify drop-down, select any number of relevant contacts.
Click Save to update your Work Order Notification preferences.
Notifications from this setting will be sent from notifications@prestartr.com.